Privacy Policy
Introduction
We respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and safeguard information when providing agricultural advisory services to farmers, growers, and supply chain partners in Scotland and beyond.
Information we collect
We may collect the following types of information:
• Personal Identification: Name, address, phone number, email.
• Business Information: Farm name, size, crop types, livestock details, supply chain partners.
• Financial Information: Payment details for services rendered.
• Technical Data: IP address, browser type, and usage data when accessing our website.
• Consultation Records: Notes from advisory sessions, reports, and recommendations.
How we use your information
We use your data to:
• Deliver tailored agricultural advice and consultancy services.
• Manage contracts, billing, and payments.
• Conduct research and analysis to improve service quality.
• Comply with legal and regulatory obligations in Scotland and the UK.
• Communicate updates, newsletters, and relevant industry information (with your consent).
Legal basis for processing
We process personal data under the following lawful bases:
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Contractual necessity: To provide advisory services.
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Legal obligation: To comply with UK and Scottish regulations.
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Legitimate interests: To improve services and maintain client relationships.
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Consent: For marketing communications and optional data sharing.
Data sharing
We do not sell your personal data. We may share information with:
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Trusted service providers (e.g., IT support, payment processors).
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Regulatory authorities when legally required.
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Research partners, but only with anonymised or aggregated data unless explicit consent is given.
Data retention
We retain personal data only as long as necessary:
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Advisory records: up to 7 years.
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Financial records: in line with HMRC requirements (currently 6 years).
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Marketing data: until you withdraw consent.
Data security
We implement appropriate technical and organisational measures to protect your data, including:
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Secure servers and encrypted communications.
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Restricted access to client records.
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Regular audits and staff training on data protection
Your rights
Under UK GDPR and the Data Protection Act 2018, you have the right to:
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Access your personal data.
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Request correction of inaccurate data.
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Request deletion of data where legally permissible.
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Object to processing or withdraw consent.
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Request data portability.
To exercise these rights, contact us at: z.reilly@groundedagronomy.co.uk
International transfers
We primarily store and process data within the UK. If data is transferred outside the UK, we ensure adequate safeguards are in place (e.g., standard contractual clauses).
Cookies and website use
Our website may use cookies to improve user experience. You can manage cookie preferences through your browser settings.
Contact us
If you have questions about this Privacy Policy or how we handle your data, please contact us using the form at the bottom of this webpage.